Vendor Rules

SLP Mission Statement 2020-21

To offer residents and tourists a wide variety of local produce, unique foods, arts and crafts differentiated from other markets by friendly vendors with excellent customer service, products, presentation and attendance, from October – May.   

Locations:

Santini Farmers Market, Tuesdays & Thursdays 8am-1pm, 7205 Estero Blvd., Ft. Myers Beach. (Arrive no later than 6:15am if you are to park behind your space and 7 am if you park in designated parking.)

Beach Baptist Farmers Market, Wednesdays & Fridays 8am-1pm.130 Connecticut St., Fort Myers Beach. (Arrive no later than 6:15am if your space is South of stairs, 7 am for others unless directed by manager.)

Read the Rules!

Rules are the common sense structure for the market so everyone knows what to expect. Rules reduce drama, ensure market flow and profitable sales.  Your application signature is a contract binding you and your employees to the rules below.

Fees

1. A non-refundable(NR) Application Fee per Market  is due online on Vendor Fees tab at time of application. If you leave the market and return, a new application fee is required.

2. NR booth fees are due by the 15th before the new month, otherwise your space may be filled or a $25 late fee will be imposed. See Vendor Fee page for rates. There is no proration for absences or cancellations. 

3. Return Check Fee is $45 + Late Fee. You will not be admitted to the market until this is repaid.

4. If you use the Landlord's dumpster or public trash cans, the fee is $75 per occurrence.

5. Drop In rates, should space be available, are $10 higher per week, limited to 3 times per year and space and location is not guaranteed. Drop In Rates are not for regular vendors looking for prorated absences.

6. Fees are payable by cash, credit card (online) or check. We cannot hold checks until you fund your account.Fees paid after 9 am will incur a late fee (plan accordingly).

7. Professional Business Rate (Realtors, Home Improvement, Tourism, etc.) is $300 per month after acceptance and 2 weeks before the month starts.

8. Hot food Vendors- Fort Myers Beach Fire Department has the right to charge and individual inspection fee of $50 per day per season. Please see Vendor FAQ's for more Fire Department Rules for Hot Food Vendors.

 

Housekeeping, Display, Behavior (Read and Re-Read Carefully!)

  1. Priority will be given to food and handcrafted products. Clothing sales not allowed at Santini per Plaza Management. Re-sell products are highly vetted. We do NOT compete with Plaza tenants, who come first.

  2. Vendors need to submit application with deposit and be accepted prior to market attendance. Vendors are thoroughly vetted. Applications take  up to 10-12 days for approval.

  3. Items must be pre-approved and must match application. 

  4. Vendor placement will be at discretion of Management based on market attendance, tenure, product sensitivity, product likeness, and vendor adjacencies. Vendor placement can change at any time based on the influx of new vendors. Space location is not guaranteed. Be flexible and polite when moved!

  5. Generators need to be SILENT type and not distract the market with fumes, noise, cords, etc

  6. Keep your category simple and coherent to the rest of your booth. Merchandise not on application is not permitted.

  7. Vendors need:

  • To supply their own tent (white is preferred). Costco.com is recommended due to quality and 3 year guarantee.

  • To have and utilize 25 pound weights on each tent leg. Concrete blocks and water bottles are not allowed.

  • To supply tables and table coverings that reach the ground, hiding supplies and product.

  • To remove trash and debris from vendor area. Vendors using public trash or landlord dumpster will be fined $75. **Food vendors dispensing food containers/cups must display visible trash receptacle for customers at their location.

  • To keep tables and signage IN the tent to keep walkways open to pedestrian and vehicular traffic.

  • To post prices on all items by market opening. Prices need to be in keeping with the market. No price gouging allowed. Not having prices on your product creates distrust with your customers and reduces sales.

  • To keep all business transactions within the tent. Hawking(talking to customers who are near another's tent) is not allowed.

  • To keep a professional appearance. Revealing clothing, gym clothes, spandex, tight clothing and men’s tank tops are not allowed. We are in upscale locations and to present accordingly.

  • To park religiously in your assigned space at the appropriate time so as not to delay others.

  • To ensure all employees know and abide by these policies.

  • To be flexible and cooperate with management to correct issues quickly and professionally. Be courteous, helpful and thoughtful of how your actions and words affect others.

  • To keep professional and courteous behavior at all times. ***Profanity, anger, discourtesy, tardiness, absenteeism, constant phone earbud and/or computer use will result in dismissal without refund. 

Produce Vendors

Must be set up by 7:30 am. All boxes and trash need to be hidden under tables. All above vendor rules apply; no exceptions. Santini Market is not taking produce vendors at this time, just boutique produce (ex.: flowers, mushrooms, salad or microgreens). 

 

Set-up/Breakdown/Clean-up​

 1. Vehicles must be removed to vendor parking within 15 minutes of arrival. If you need more time, arrive at      5:30 am.

 2. Vendors need to bring enough products to last until close. Early break down/ early departures are not allowed.

 3. At close, no cars allowed in footprint until you are completely broken down and not before 1:30 pm.  Vendors need to drive carefully to avoid injury or property damage. Manager may alter this time frame according to business needs.

 4. All vendors must be off premises by 2pm.

 

Cancellation Policy

  1. Market will operate rain or shine with zero Fee credits, refunds or discounts.

  2. Management reserves the right to cancel markets based on severe weather threats or conditions.

  3. Vendors must notify market management via phone call, voice mail or text prior to the market (with as much notice as possible) if unable to attend.

  4. Two absences will result in termination from the market.

  5. No reimbursement is made for fees paid if vendor absence or termination

Vendor Conduct

  1. Smoking is not permitted within 25 feet of market footprint. Smokers need to leave no trace.

  2. No solicitation, including political, religious or any other non-approved solicitation.

  3. No vendor pets or infants.  Small children must be kept near parents’ sides and not be a distraction to others.

  4. Vendors must act professionally and courteously at all times with patrons, vendors and management.

  5. No alcoholic beverages or illegal substances are allowed at the market.

  6. Competing with our market in any fashion (being an event manager, recruiting vendors to make money) is grounds for immediate dismissal.

 

Policy Enforcement and Miscellaneous Policies

  1. Rules are subject to change without advance notice.

  2. Management will enforce the above stated polices at its discretion. Continued violation will result in termination of vendor participation with no fee reimbursement.

  3. Grievances must be submitted in writing to management for resolution. Resolution or response will be made within 2 weeks. **Negative talk about vendors and the markets is strictly prohibited and grounds for permanent dismissal.

 

Vendor Licensing and Permitting

  1. Vendors are required to obtain all applicable registrations, certificates, licenses and permits prior to market attendance. You can find these websites on our Vendor Helpful Links page at www.41markets.com .

  2. Vendors are required to collect all applicable sales tax and pay sales taxes to the State of FL.

  3. Vendors need to obtain County Business Certificate from county where Vendor resides in FL.

  4. Failure to have these business affairs in order could lead to market suspension or dismissal without refund.

Vendor General Liability Insurance (Highly recommended!) Due on acceptance.

General Liability Insurance ($1M per occurrence/$3M aggregate) covers personal injury or property damage that you or your display may cause and it covers all of your markets. Before you commit to GL insurance, compare rates to the websites below. You need to add as "additonal insureds"

Shop Local Productions (first paper)

10012 Gulf Center Drive Suite 5-225

Fort Myers, FL 33913

and the applicable land owner(second paper):

Beach Baptist Church, 130 Connecticut St. Fort Myers Beach, FL 33931      and/or

WCSJRII (Santini), 7205 Estero Blvd. Fort Myers Beach, FL 33931                    and/or

GCTC Holdings LLC c/o Centrecorp Management Services, 9903 Gulf Coast Main St. Suite 120, Ft. Myers, FL 33913

You need two papers per market!!!!

Here are two popular choices for your convenience:

Insurance Waiver.

If you don't have insurance your signed application states that you are financially and legally responsible for any damages or personal injury that you or your display may cause.

Agreement to Hold Harmless

I have read, understood, and agreed to abide by the above rules and regulations. I have met all local, state, and federal health inspections and licensing requirements prior to selling products at Shop Local Productions Events. I do not hold the landlord, WCSJRII. Shop Local Productions, or the Market Manager liable for any property damage or personal injury that either I or my representatives may incur while selling at the above events. I accept full financial liability for my actions and all products that either I or my representatives sell at Shop Local Productions Events. I further agree to indemnify, defend, and hold harmless the landlord, WCSJRII, Shop Local Productions, and the Market Manager from and against any and all claims and actions for injury, damage, or loss to persons or property, or other liabilities or expenses whatsoever, including court costs and attorney’s fees, related to or arising out of my or my representatives’ actions and operations with Shop Local Productions Events. I have been informed where to obtain Liability Insurance to mitigate my losses on any damage or injury I or my representatives may cause. I understand breaking these rules could cause dismissal from the market(s) without notice and/or refund.